Adding your logo to label templates gives your labels a professional, branded look—but doing it incorrectly can break alignment across the entire sheet. Whether you're using Word, Google Docs, or another editor, it's crucial to embed your logo without shifting the layout.
In this step-by-step guide, you’ll learn how to insert a logo into your label template without losing alignment, distortion, or wasting label sheets.
What You’ll Need
-
A label template (in Word or Google Docs)
-
Your logo file (PNG or JPG recommended)
-
A printer and test sheet (plain paper)
-
Accurate label measurements (from packaging or ruler)
Step 1: Resize Your Logo Before Inserting
Oversized logos are the most common cause of alignment issues.
Resize your logo:
-
Use an image editor (e.g. Canva, Preview, Paint, or Photoshop)
-
Save your logo at the correct dimensions for your label (e.g., 1.5” x 0.5” for return address labels)
-
Export it as PNG (preferred for transparency and quality)
Tip: Keep logo dimensions 20–30% smaller than the total label space to leave room for text.
Step 2: Open Your Label Template
You can use:
-
A pre-made template from Avery, OnlineLabels, or Word/Google Docs
-
A custom label table you’ve built yourself
Check that the label grid matches your actual sheet layout: number of rows/columns, margins, spacing.
Step 3: Insert the Logo into One Label Cell
In Microsoft Word:
-
Click inside the first label cell.
-
Go to Insert > Pictures > This Device.
-
Select your resized logo.
-
After insertion:
-
Set Text Wrapping to “In Line with Text”
-
Use Right-click > Size and Position to fine-tune placement
-
In Google Docs:
-
Click in a cell.
-
Go to Insert > Image > Upload from computer.
-
Set the image to be in line and not breaking the table format.
-
Drag to reposition carefully inside the cell.
Avoid using “Wrap Text” or “Break Text” as these can push the table out of alignment.
Step 4: Add Text Below or Beside the Logo
After the logo is in place:
-
Hit Enter below the logo (if stacked vertically)
-
Or type beside the logo (if horizontal layout allows)
-
Adjust font size, alignment, and spacing to fit the label cleanly
Make sure everything fits inside the label cell borders. Use the gridlines as a visual guide.
Step 5: Copy to All Labels (Safely)
Once the first label looks perfect:
In Word:
-
Click Mailings > Update Labels (if using Mail Merge)
-
Or manually copy and paste into each label cell
In Google Docs:
-
Use Ctrl+C / Ctrl+V to copy the entire cell contents into each label
-
Watch for spacing or image drift during pasting
Paste only within cells to avoid breaking the layout.
Step 6: Print a Test Page
Before printing on label sheets:
-
Print your labels on plain paper
-
Lay the test print over your actual label sheet and hold it to the light
-
Check:
-
Logo position (not cut off or drifting)
-
Text alignment
-
Row and column spacing
-
If it’s off, return to the document and adjust logo size or spacing slightly.
Troubleshooting Common Issues
| Issue | Cause | Fix |
|---|---|---|
| Labels shift or misalign | Logo is too large or breaks the table | Resize logo; use “In Line” placement |
| Table stretches across page | Image forces table width/height change | Limit image to within cell; use table props |
| Logo overlaps text | Poor placement or wrapping setting | Set logo above/beside text; align carefully |
| Printed logo too blurry | Low-resolution logo file | Use high-resolution (300dpi) PNG image |
Step 7: Save a Reusable Template
Once your layout is perfect:
-
Save it as a .docx or .dotx file in Word (template format)
-
Save a named copy in Google Docs for reuse
You now have a branded label template that’s ready for print anytime.
Final Tips
-
Keep your logo simple and high-contrast for small sizes
-
Center your design visually—not just mathematically
-
Leave breathing room around text and logo for clarity
-
Use the same printer and settings for consistency
Conclusion
Adding a logo to your label templates doesn’t have to throw off your layout. By resizing your image, placing it inline, and carefully aligning it within each label cell, you can create polished, professional labels that print perfectly—every time.